Education Services Coordinator

Job content

Who We Are

The Tsleil-Waututh Nation People currently reside on the North Shore of Vancouver, BC. Since time immemorial we have occupied Village sites all around səl̓ilẃət, also known as Burrard Inlet. This is how we have come to be the People of the Inlet. Revitalization is important at Tsleil-Waututh, where you will see our language, culture, and stewardship of the lands and waters returned to our people and we are once again prospering the same way our Ancestors had for so many years. We are one of the most progressive Nations in North America because we have deep cultural and spiritual roots, as well as a great affinity for the land and water. This is reflected in our work and interaction with the world at large. Working with the Tsleil-Waututh Nation is a unique opportunity as you will experience the wealth of Culture and strength of business practices.

Job Summary

Reporting to the Principal, the Education Services Coordinator will be required to perform an array of routine administrative duties including drafting and editing time-sensitive correspondence, taking minutes, preparation of presentation materials, and scheduling appointments, supporting education with various tasks to maintain and keep student files up to date. This position also supports the educational services ensuring communication flow, student service supports and event planning.

Duties & Responsibilities

• Courteously receive screen and direct phone calls and in person visitors and welcome students to school
• Liaise with staff, stakeholders and other TWN departments and staff
• Assist with individuals and families completing program and service forms; releasing school cheques once all documents
• Prepare or forward draft documents and other correspondence materials (e.g. flyers, notices, letters, event calendars, etc.) to Principal for review, approval and distribution.
• Collect information to be included in the community and/or department newsletter by deadline
• Complete school newsletter
• Photocopy, fax or scan documents, routine filing and student file maintenance
• Collect, process, and submit time keeping and accounting documents
• Maintain and monitor office and school supply inventory levels and place orders as required
• Take and transcribe meeting minutes
• Distribute incoming/outgoing mail
• Take appointment requests and bring forward to management team
• Schedule and organize meetings, meeting rooms and booking for the school building and equipment upon request
• Process Hot lunch orders
• Prepare travel arrangements with a keen attention to detail, where necessary
• Assist in event planning, organization and implementation
• Maintain a high level of confidentiality with all interactions
• Maintain a professional image and demeanor with all employees, management, families, students and visitors at all times
• Participate as a contributory member of the Community Development Department Team
• Weekly grocery shop for school
• Assist in maintenance of school building – wiping down surfaces as needed.
• Perform other related duties as assigned
  

Qualifications

• Completion of Grade 12 or equivalent
• Certificate in Office Administration or related field an asset
• Minimum two (2) years of relevant experience in a high volume, fast paced, rapidly changing environment. Experience working in an educational administration environment an asset.
• May consider a combination of education and relevant work experience.
• Must successfully pass a criminal record check
• Driver’s License Required
  

Knowledge, Skills & Abilities

• Strong administrative/clerical skills, including filing, meeting coordination, etc.
• Excellent organizational, time management, verbal and written communications skills.
• Ability to organize workloads, set priorities and manage work time to meet the needs of the Tsleil-Waututh Nation School.
• Strong ability to achieve thoroughness and accuracy with tasks in a dynamic and busy environment
• Solid work ethic with a strong commitment to punctually, reliability and bringing your personal best to enhance the department.
• Working knowledge of Microsoft office programs (Word, Excel, Outlook, etc.) and the Internet.
• Knowledge of Tsleil-Waututh Nation culture and traditional territory an asset
• Previous experience working in a first nations community and/or organization is preferred
  

Work Conditions

Physical Demands

• Significant desk work with long periods of manual dexterity
• Must be willing to participate in job-related workshops, training, seminars, and conferences to upgrade skills and training as required.
  

Mental Focus

Stress may be caused by the need to compete tasks within tight deadlines:

• Must synthesize complex and diverse information
• Must remain calm, professional, objective and constructive
• Attention to detail with strong organizational skills
• Must model adherence to established systems and processes.
• Highly-developed ability to work under pressure
  

Environmental Conditions

• Office environment, generally quiet but at times noise can escalate
• Highly sensitive confidential environment
• Interacts with students, families, employees, management and the general public
• Work hours are generally Monday-Friday, between the hours of 8:30am-4:30pm, with some evening/weekend work required for some assignments
  

We appreciate everyone’s interest in the role, however only shortlisted applicants will be contacted.

PI146771122