Division Administrator

Job content

Procon Mining and Tunnelling (Procon) is one of the leading mine development contractors in North America. We are specialized in underground mine development, contract mining, underground excavations, civil tunneling and mining related construction projects. Centered by our people, our company culture is driven on the tenets of integrity, innovation, relationships and performance for our clients, business partners and the communities we work in. As a specialty contractor in a safety-sensitive business, our workforce safety is the foundation for everything we do.

Partnering with Indigenous communities is key to Procon’s continued success. We invest in indigenous partnership solutions that offer mutually beneficial outcomes through economic benefits and capacity building. Moving beyond compliance, we truly value the experience and knowledge brought to our Indigenous partnerships by community leaders and knowledge keepers.

We are looking for a motivated person who is committed to growing their professional career at Procon while gaining valuable knowledge and experience.

Position Summary:
We are looking for a Division Administrator to join our Saskatchewan team on a full-time basis. The role of the Division Administrator will be to ensure all sites’ staffing needs are met in the timely and cost-effective manner by attracting and hiring best talent in the industry.

Responsibilities:
The Division Administrator is a key member of the Saskatchewan office team and is expected to provide a variety of complex administrative tasks and responsibilities using strong communication, administrative and organizational skills, while maintaining confidentiality.

Specific objectives are:

• Liaising with all other departments and divisions as required
• Equipment administration, maintaining equipment work orders
• Liaise with Procon Travel and in coordinating site travel for all personnel, including visitors
• Provide weekly timesheets to Supervisors and ensure completed timesheets are entered daily in the ERP System
• Assist with payroll process by providing, rate changes, adjustments and terminations as required
• Administering all renewal notices
• Compiling and submission of expense reports on an accurate and timely basis
• Time Administration in the ERP System
• Maintaining the document control system
• Final format check on all submissions to clients.
• Issue and track company Gas cards
• Coordination of reporting from all departments in the division.
• Coordination of service providers that pertain to the day to day operation of the division
• Coordination of incoming and outgoing mail.
• Work with Corporate HR in the coordination of onboarding of new employees

Qualifications/Requirements:

• Strong computer skills, with proficiency in Microsoft Office Suite (Word/Excel/Outlook)
• Previous ERP system experience would be considered an asset
• Previous experience in mining or construction field considered an asset
• A self-starter with the ability to multi-task and work well in a team environment
• Excellent organizational and verbal and written communication skills are essential
• Strong analytical and problem-solving skills combined with an attention to detail.
• Ability to show discretion with confidential and/or personal material
• Ability to work well under pressure and meet deadlines
• Ability to multitask and prioritize workload, handling various job responsibilities at once
• Ability to work independently as well as a member of a team
• Professional interaction with all levels of staff within the organization from front line to senior executive
• Ability to work effectively in both an office environment and a work from home environment
• For this position, you will be required to undergo a background check.

Procon Mining and Tunnelling offers a flexible work arrangement that includes working from home and a competitive compensation and benefits package.

We mine talent and nurture innovation. Our people truly are our strength. At Procon, whether in the field or the office, you’ll be part of a cohesive team and work alongside great people from diverse backgrounds: people who love their work and are inspired to provide solutions to our clients and exceed expectations.

If you share our values and would like to be considered for this meaningful career opportunity, please apply on our career site.

We thank all candidates who apply, however please note that only short-listed applicants will be contacted.

Job Type: Full-time