Supply Assistant II

Halifax Regional Municipality (HRM) is inviting applications for the term, up to two (2) year position of Storespersonin the Procurement division of Finance, Asset Management & ICT. The primary work location is General Inventory Storeroom at 3825 MacKintosh St, Halifax, with the requirement to work at Fleet Part Storerooms as required. We encourage applications from qualified African Nova Scotians, racially visible persons, women in non-traditional positions, persons with disabilities, Aboriginal persons and persons from the LGBTQ+ community. HRM encourages applicants to self-identify.

Under the direction of the Storeroom Supervisor, this position is responsible for receiving, issuing, shipping and physical counts of stocked materials. This position is responsible for security, access control and general housekeeping duties within the designated controlled storage areas, maintaining a neat, orderly and safe work environment. This position may handle various inventory assets and commodities including specialized service materials, hazardous materials, general goods, bulk items and surplus assets.

DUTIES AND RESPONSIBILITIES:

• Receive, sort and route incoming parts and supplies, processing necessary SAP transactions and maintaining all applicable paperwork.
• Inspect and verify incoming goods against packing slips or invoices; record and report discrepancies and damaged goods.
• Issue parts and supplies to internal and external clients, ensuring proper authorizations and account codes are provided, prior to issue. Responsible to check stock availability at other warehouse locations and arrange for product transfer.
• Package items for shipment and affix identifying information and shipping instructions. Arrange shipping agent, as required.
• Conduct physical inventory counts and complete stocktaking investigations.
• Optimize available space, physically relocating materials and associated SAP bin location as required.
• Manage all Material Reservations, including back-orders.
• Prepare Requisitions on clients’ behalf for inventoried and non-inventoried items on an as required basis.
• Working with Inventory and Supply Buyers, prepare materials and associated transactions and paperwork for returns to suppliers.
• Research and collect data on materials for quotation, or specification preparation.
• Maintain tool crib with respect to tool loans and ensuring tools are returned in serviceable condition through visual inspection.
• Perform routine housekeeping, maintaining all storage areas in a safe and orderly manner.
• Using proper safety procedures and required protective equipment, operate forklift, pallet jacks, picking carts, cutting tools, etc.
• Assists and provides on-the-job training to other Storeroom personnel.
• Physical labour moving materials and equipment, as required.
• Other related duties, as assigned.

QUALIFICATIONS
Education and Experience:

• Minimum Grade 12 or equivalent.
• Minimum 1 year job related experience with a Computerized Inventory Management/ERP system, as well as basic PC applications (Word-processing, Spreadsheet)

Technical/Job Specific Knowledge and Abilities:

• Knowledge of Inventory Software, Goods Receipt, Return Delivery, Bin Location Maintenance, Stock Requirements, Material Movements, Material Search.
• Knowledge of automotive parts and parts manuals, or ability to quickly learn
• Knowledge of related manual processes and paperwork supporting inventory transactions.
• Knowledge of common PC business applications such as spreadsheets, word processing.
• SDS Certification.
• Knowledge of inventory management and control practices.

Security Clearance Requirements: Applicants may be required to complete an employment security screening check.

Please note: Testing may be conducted as a component of the selection process to assess technical and job specific knowledge. Candidates who are selected for testing may be tested in a group setting scheduled at the employer’s discretion.

Applicants are responsible to include all information that they wish to have taken into consideration in the review of their application, and applicants are required to provide full details of experience or training referenced in the posting. Applicants may be screened out of this competition at preliminary stages of review based on the insufficiency of the information provided, and the award of this position may be made solely on the basis of the information provided in the electronic submission without any requirement that the Employer contact the candidate for further elaboration on information referenced in the application.

COMPETENCIES: Communication; Customer Service; Teamwork and Cooperation; Valuing Diversity.

WORK STATUS: Temporary, up to two years

HOURS OF WORK: Mon to Fri; 35 hours per week.

SALARY: $23.04 per hour as per the NSUPE Local 13 Collective Agreement

WORK LOCATION: Inventory Storeroom, 3825 MacKintosh St, Halifax. Work at other Fleet Parts Storerooms required.

CLOSING DATE: Applications will be received up to midnight on Tuesday, November 2nd, 2021

This is a bargaining unit position. External applicants will only be considered if there are no qualified bargaining unit candidates.

We thank all applicants for their interest in this position. Only those applicants selected for interview/testing will be contacted.

During the recruitment process, applicants have the right to request accommodation. Applicants invited to participate in an assessment process (such as interview or testing) and who require accommodation, should discuss their needs with the Recruiter when invited to the assessment process.

Qualified HRM retirees may also be considered for competitions. In these circumstances, a form of employment may be offered, including term and/or contract employment.

Applicants must apply online.

(position # 72285846)