Reception / Accounting Clerk

Jobinhalt

Conducting business for 50 years, Industrial Machine Inc. (IMI) is a distributor of municipal and contractor equipment. IMI provides value and peace of mind to our customers by representing industry leading equipment backed by exceptional customer service and support.

The ideal candidate should be a self-starter that can process a high volume of documents and accomplish a number of duties accurately and in a timely manner. A strong work ethic, high-energy, and extensive computer skills are required to fill this permanent position.

Essential Duties and Responsibilities:

· Answer, screen and direct all incoming calls

· Maintain filing systems, including but not limited to filing of all paperwork

· Maintain all office supplies

· Provide word processing, spreadsheet processing and run various reports and backups

· Process, file and distribute morning paperwork

· Timecard entry

· Process warranty registration

· Maintain safety paperwork

· Assist in preparing equipment and training files and manuals

· Responsible for petty cash

· Maintain clean reception, meeting and lunch area

• Enter and balance accounts payable on a daily basis.
• Providing accounting and clerical assistance to management and operations.
• Responsible for authorizing, processing and reconciling invoices.
• Responisble for AR management and collections.
• Analyze and participate into resolving purchase orders, invoice, or payment discrepancies with proper documentation.
• Daily entry of key financial transactions in database.
• Provide month end and year end support.
• Assist with other accounting duties and projects in the office.
• Maintain customer and vendor accounts;
• Assemble financial data for reporting purposes.
• Monitor credit card charges, payment discrepancies, refunds, returns and miscellaneous charges.
• Complete various analysis and reconciliations of department accounts.
• Develop and maintain excellent relationships with customers and vendors.

Qualifications and Requirements

· Knowledge of accepted accounting rules, practices, and reporting requirements.

· Proven accounting experience, specifically in accounts receivable and / or accounts payable.

· Strong knowledge of MS Office, data bases and accounting software.

· Hands on experience with spreadsheets and financial reports.

· Excellent communication and administrative skills.

· Exceptional organization and time management skills.

Job Types: Full-time, Permanent

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: One location