Project Coordinator/Assistant

Who We Are

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 7000 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia.

Further information is available at www.bgis.com

Why Choose BGIS?

Whether you’re a seasoned professional or a recent graduate, we hire the best and brightest to inspire change for a sustainable future and drive innovation through best practices and technology within our communities and the real estate management services industry.

At BGIS, you will be part of a diverse, team-oriented workplace, with opportunities to drive your career development forward. Our goal is to ensure that our workforce is a reflection of the diversity that exists within the community in which we operate and serve. We offer a competitive and value-driven compensation and benefits package, great employee programs, a healthy work life balance, and more. Join our team and become part of a leading global corporate real estate company today!

Summary

The Project Assistant (PA) is responsible for assisting Project Managers (PM) in coordinating submissions, supplier compliance, monitoring of commitments at budget and project level, management and monitoring paying supplier invoices, maintaining data integrity in the project management system, providing project status updates and completing project activities.

This is a union position under UNIFOR.

Principal Duties & Responsibilities

Administrative tasks

• Prepares and issues purchase and change orders
• Support the PMs in the budget approval and all other financial processes
• Liaise with stakeholders (PMs, suppliers, customers)
• Suggest process improvements
• Develop and generate the required reports (both generated via PMWeb and with Excel)
• Proactively analyze data to identify discrepancies in data quality
• Assist in the development of training materials

KNOWLEDGE AND SKILLS

• Bilingualism preferred (French is essential)
• Microsoft Office Skills – Highly proficient in Excel in particular (including vLookup, pivot tables, etc)
• Knowledge of project management or manufacturing management (ERP) systems
• Advanced organizational and planning skills
• Excellent Data Analytical skills
• Solid communication skills – verbal and written

Experience in task coordination is considered an asset