Office Administrator

☞ Colliers Project Leaders

Aussicht: 199

Update Tag: 12-06-2024

Ort: Markham Ontario

Kategorie: Rechnungswesen / Wirtschaftsprüfung Verwaltung / Büro / Assistent IT - Hardware / Netzwerk IT - Software Informationstechnologie Bildung / Ausbildung Restaurant / Hotel / Tourismus

Industrie: Construction Repair Maintenance Services

Jobtyp: Full-time

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Jobinhalt

Overview:
BE a Team Player. BE Authentic. BE a Collaborator.Be all that and more at Colliers Project Leaders. Join our team as an Office Administrator based in Markham.

At Colliers Project Leaders, we lead building and infrastructure projects. Our Get it Right Solution™ ensures we get it ready, get it built and get it performing - so investors, owners and occupants are certain of success.

The Office Administrator has primary responsibility to support the day to day requirements of the team, including the Office Manager, Vice President and Principals and to ensure the smooth operation of the Business Unit. The Office Administrator will support the activities of the team on a day-to-day basis and act as the “go-to” person. The employee is an energetic individual who enjoys problem solving and is inherently cooperative.

The Office Administrator will take ownership of all assigned job duties, meeting the competing deadlines throughout the monthly accounting cycle. Organization and ability to prioritize will be key in the roles of both office and training support. Demonstrated initiative and the ability to complete tasks with minimal instruction and oversight are imperative to success in this position.
Responsibilities:
  • Provide administrative support to the Office Coordinator and Project Management Professionals Markham office
  • Prepare reports and other documentation, update office directories, inventory lists and other office reference materials
  • Regularly communicate status updates with Office Coordinator, Operations Manager, RVP, Principals and Project Managers
  • Ensure that all office and project activities are conducted in accordance with our Quality Management System
  • Provide onboarding assistance and training to new staff on office procedures
  • Organize meetings, coordinate teleconferences or webinars as necessary
  • Receive and greet visitors, coordinate incoming and outgoing mail and couriers
  • Ensure a professional appearance of all areas of the office
  • Maintain a suitable inventory of all appropriate office supplies and ensure efficient operations of office equipment
  • Short-term travel outside of the office to visit Business Unit and Corporate offices
  • Organize staff and office social events
Qualifications:
  • A minimum of 2-5 years’ experience in an administrative capacity or as an Administrative Assistant.
  • A post-secondary diploma or degree in business administration
  • Excellent communication and organizational skills.
  • Superior interpersonal skills and a willingness to take initiative.
  • Superior computer skills in the following software applications: Microsoft Office (Outlook, Word, Excel, Power Point).
  • Developed analytical, decision making and problem-solving skills.
  • An aptitude for managing competing priorities in a busy office environment.
  • A willingness to be cooperative, assist others and take on new responsibilities.
  • The ability to build and maintain effective working relationships with team members.
  • A high degree of personal responsibility, attention to detail and accountability.
  • Self-motivation with a proactive approach to completing tasks.
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Frist: 27-07-2024

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