IT Project Coordinator

Location(s):Calgary, Head Office

Employment Type:Full Time – Permanent

IT Project Coordinator

We are seeking a motivated, self-starter for an IT Project Coordinator position with the Alberta Energy Regulator. You will be responsible, among other things, for coordinating project activities, maintaining and updating the project documentation, managing assignments, monitoring progress, preparing presentations, and communicating to the project teams.

You must be detail-oriented and be able to effectively strategize a plan, direct and monitor projects. As a team member within the Network Operations and Software Services group, the IT Project Coordinator will be engaged in assisting multiple capital projects simultaneously across the IMT Branch. You are not a paper-pusher; you are responsible for assisting in keeping projects moving forward by making sure project managers have what they need.

Your Key Responsibilities:

• Responsible for ensuring successful project development and implementation of key branch initiatives using project management methodologies and tools

• Work with project team and program managers on project/program deliverables and act as a backup when needed. Create, manage, and coordinate key project artifacts including schedule, budget, status reports and facilitate signoffs. Participate in projects related to the cloud migration and digital transformation strategies of the organization

• Work with vendors to define statements of work, coordinate tasks/activities, align timelines and assist with SAP/supply chain support

• Support Workfront and SharePoint administration by performing maintenance, suggesting improvements, and adding information into these sites within the branch. Perform quality audits on projects, ensuring information is current and accurate

• Contribute to the design, development and delivery of project tools, processes, and guides. Support change management methodologies and development of processes. Assist with lessons learned reviews. Administer branch metrics and help to develop new metrics

• Setup and facilitate meetings (i.e. take notes, help coordinate break out groups), and onboard new team members.

Qualifications:

• A post-secondary degree in Business, Computer Science, or related discipline

• 3 to 5 years of project coordination experience or similar role

• Project Management Professional Certificate is an asset

• Certified Associate in Project Management is an asset

• PROSCI Change Management Certificate is an asset

• Basic knowledge of project management principles, methods, and techniques

• Experience working with third party vendors

• Good working knowledge of Microsoft 365, SAP, and SharePoint

• Ability to handle multiple planned and unplanned project tasks, roles, and responsibilities

• Self-motivated and able to work with limited supervision

Additional Requirements/Information:

• All applicants must be legally entitled to work in Canada at the time of application.

Additional Working Conditions

We understand the way we do our work has changed and our employees are looking for flexibility with a blend of in-office and remote work. From September 2021 – August 2022, the AER is participating in a 12-month trial to live, learn and adapt our flexible, hybrid model in a way that works for our business and our employees.

What does our hybrid work model look like?

• Combination of in-office and remote work based on your preference and business needs!

• Flexible work hours, while committing to being available during our core hours of 9:00am – 3:00pm.

If you choose to participate in the hybrid model, you will:

• Be provided with an AER computer or laptop when working in the office.

• Need to have access to a personal computer when working from home (unless assigned an AER laptop - dependant on business need).

• Have a high-speed internet connection with a minimum of 50 Mbps for downloads and 30 Mbps for uploads when working remotely.

Benefits at the AER

• Defined benefit pension plan(s) (permanent employees)

• Personal spending account (permanent employees)

• Flexible benefits program

• Work/Life Balance time off programs

• Healthcare spending account

• Voluntary Group Savings Programs

• Employee & Family Assistance Program

• Visit our careers page for more details on all the AER has to offer!

For Internal Applicants Only

• Under the AER’s Classification Framework this position is an SP2, Level 4

• In the event a current AER employee would like to apply for an internal posting, the employee will inform their leader prior to submitting their application.

• Please note: Should an individual with the required qualifications not be available, applicants with closely related qualifications may be considered. As a result, the position may be redesigned and/or reclassified.

Please note, this job advertisement will close on September 15, 2021 at midnight