Executive Assistant

Are you looking for a role where every day is different? Are you a skilled professional with solid administration and coordination skills and a winning team attitude? Do you want to be a part of a small but mighty team that ensures all Canadians have access to affordable air travel? Do you have passion, pride, and personality? If yes, then keep reading!

Flair Airlines is Canada’s only independent low fare airline. Headquartered in Edmonton, Alberta, our mission is to disrupt our industry by making air travel accessible, affordable, and desirable for all. Flair is a different kind of airline. We believe in air travel for all. That’s why we’re on a mission to make it more accessible, more affordable, and more desirable. We’re in it for the people. And we need dedicated, creative, and impactful people to make it happen. We need passion, pride, and personality. Because it’s not just a journey we’re embarking on, it’s an adventure.

Reporting to the Chief of Staff, the Executive Assistant is responsible for a range of administrative duties, and must be comfortable working independently, managing multiple shifting priorities and dealing with emergent requests that are often time sensitive. This position requires a highly energetic, forward-thinking, and creative individual who is excited about working with other employees across the entire organization and who is looking to grow their career at an emerging presence in Canadian aviation.

The Executive Assistant will be based out of Edmonton, Alberta, and some travel may be required.

The duties of the Executive Assistant include:

• Manage day-to-day scheduling and activities of the Executive Office;
• Prepare and review various company documents and correspondence;
• Prepare and manage expense claims for Executive Office;
• Identify and oversee the administration of tasks, projects and reports that are to be submitted to the Executive Office;
• Manage and organize all Executive Office documents and filing;
• Record, prepare and distribute minutes
• Book and manage travel for the Executive Office;
• Arrange and participate in corporate/special events throughout the year;
• Maintain a high level of confidentiality when dealing with Executive Office communications and documents;
• Maintain a professional presence at the Head Office and provide other administrative support as required.
• Such other duties as assigned by the organization from time to time.

Qualifications:

• Completion of a post-secondary office administration or business administration program is preferred
• Three (3) to five (5) years’ experience as an Executive Assistant, or in a similar role, at a medium to large organization
• Experienced in MS Office and internet-based applications
• Previous customer service experience in a fast-paced environment
• Airline industry experience is considered an asset
• Eligible to work in Canada, without any restrictions

Required Competencies:

• Strong customer service skills i.e. As a front-line employee, the Executive Assistant shall portray a friendly, customer orientated personality.
• Verbal and written communications i.e. As the first point of contact for customers and employees, the Executive Assistant will interact and communicate with many people and will serve as a representative of the company.
• Strong organizational skills i.e. Administrative work and office organization are key elements of this incumbent’s position.

Flair Airlines offers a competitive compensation package including medical and dental benefits, short and long-term disability, life insurance, dependent life insurance, employee & family assistance program, a defined contribution pension plan (matched contributions), and a staff travel program.

How to Apply:

We encourage you to apply as soon as possible, as review of applications will begin immediately!

Applications should clearly demonstrate how your skills meet, or surpass, the requirements of the Executive Assistant position. Further information about the Company can be found at www.flyflair.com

At Flair Airlines, we work together to promote an inclusive environment which attracts talented individuals and signals our commitment to celebrate and promote diversity. We are devoted to creating equitable, inclusive, and diverse workspaces and we encourage qualified candidates from all backgrounds to apply for this role.

We wish to thank everyone who applies, however, due to the number of applications received only those shortlisted will be contacted. We cannot accommodate phone inquiries.

We look forward to meeting you at Flair Airlines!