Court Administration Clerk

Job Description:

MAJOR RESPONSIBILITIES:

• Reviews and administers incoming charges as received by a variety of enforcement agencies and ensures strict adherence to statutory time limits. Liaises with enforcement agencies to return matters not meeting legislative requirements; validates and reconciles tickets uploaded to database.
• Reviews all incoming information and enters into database.
• Accepts and reviews applications, forms and trial requests and reviews for accuracy as per legislative requirements and timelines.
• Commissions court affidavits specific to provincial offences under statutory authority of clerk of the court.
• Schedules in person counter and walk in guilty appointments and ensures all documentation is present and available.
• Prepares documentation for enforcement agencies to investigate impersonation requests from defendants and schedule follow up court appearance.
• Prepares Fail to Respond dockets and reviews and administers as per guidelines and regulations.
• Accepts payments, calculates fees, performs general cashier duties and prepares daily deposit, as required.
• Performs other duties as assigned, in accordance with Branch and Department objectives.

QUALIFICATIONS

• Successful completion of a Post Secondary Diploma/Certificate (1 year or more) in Business Administration or Professional Program or related field or approved equivalent combination of education and experience.
• Minimum three (3) years experience in an office environment, including demonstrated legal or court experience using the Integrated Court Offences Network (ICON) database to retrieve and access data.
• Satisfactory Police Criminal Background Check.
• Demonstrated knowledge of relevant Standards, Acts and Regulations.
• Demonstrated ability in the Region’s core competencies.

NOTE
All York Region Employees are required to be fully vaccinated with a COVID-19 vaccine series, approved by Health Canada or the World Health Organization, as a condition of hire. Should you be the successful candidate, you will be required to comply with the Region’s mandatory Vaccination Policy that is in effect.

Job Requirements:

POSITION PURPOSE:

This position is responsible for providing court administration support for the progress of matters filed with the Ontario Court of Justice. Prepares correspondence and receives court documents for the Ontario Court of Justice, Superior Court of Justice and Ontario Court of Appeal. Prepares reports, maintains records and responds to various stakeholders. Completes special projects as assigned. Responds to tracking requests, inquiries, motions, impersonations and appeals.

MAJOR RESPONSIBILITIES:

• Reviews and administers incoming charges as received by a variety of enforcement agencies and ensures strict adherence to statutory time limits. Liaises with enforcement agencies to return matters not meeting legislative requirements; validates and reconciles tickets uploaded to database.
• Reviews all incoming information and enters into database.
• Accepts and reviews applications, forms and trial requests and reviews for accuracy as per legislative requirements and timelines.
• Commissions court affidavits specific to provincial offences under statutory authority of clerk of the court.
• Schedules in person counter and walk in guilty appointments and ensures all documentation is present and available.
• Prepares documentation for enforcement agencies to investigate impersonation requests from defendants and schedule follow up court appearance.
• Prepares Fail to Respond dockets and reviews and administers as per guidelines and regulations.
• Accepts payments, calculates fees, performs general cashier duties and prepares daily deposit, as required.
• Performs other duties as assigned, in accordance with Branch and Department objectives.

QUALIFICATIONS

• Successful completion of a Post Secondary Diploma/Certificate (1 year or more) in Business Administration or Professional Program or related field or approved equivalent combination of education and experience.
• Minimum three (3) years experience in an office environment, including demonstrated legal or court experience using the Integrated Court Offences Network (ICON) database to retrieve and access data.
• Satisfactory Police Criminal Background Check.
• Demonstrated knowledge of relevant Standards, Acts and Regulations.
• Demonstrated ability in the Region’s core competencies.