Corporate Legal Assistant

We are seeking a Corporate Legal Assistant for a full-time, permanent position in theToronto office supporting the Corporate Services Department.

The successful candidate will independently manage the daily activities of the clerks’ practices and other tasks for the Corporate Services Department.

To be successful in this role, you must take pride in keeping practices organized with the ability to thrive in a share team. You possess excellent written and verbal communication skills, quick turnaround time, a keen eye for detail and a professional attitude. Some Corporate experience is a definite asset.

Key responsibilities:

• Provide clerical, administrative and general office support including, but not limited to, calendar management, opening/closing files, photocopying, faxing, receives/places phone calls with internal and/or external parties, process incoming/outgoing mail and scans PDF documents;
• Provide administrative support with respect to accounting and billing matters including, where applicable, working with assigned billing clerk in the processing of invoices, expense and cheque requisitions, trust receipts, etc;
• Order various documents from government authorities (compliance, attestation and copies of various documents);
• Retrieve, revise and maintain Corporate Records, inventory, files and Minute Books;
• Attend to minimal accounting matters (i.e. prepare and deliver cheque requests, invoice payments, etc.);
• Enter basic corporate data in the corporate database (Enact) and upload executed documents to virtual minute books;
• Manage effective bring forward and critical date reminder system for paraprofessionals, including sending out reminder communications to lawyers and clients after checking appropriate sources;
• Other tasks and duties as assigned.

What you’ll bring:

• Minimum two (2) years’ experience as a Business Law/Corporate Legal Assistant;
• Certificate or Diploma from a Community College or equivalent;
• Strong administrative and organizational skills;
• Experience working with large documents;
• Have the ability to work well under pressure, multi-task, prioritize work, and take direction;
• A team oriented approach and the ability to work in a fast paced environment;
• Must possess excellent technical, written and verbal communication skills;
• Advanced proficiency in Microsoft Word;
• Possess a mature, professional attitude, meet strict deadlines with a high level of accuracy and attention to detail.

What we offer:

We believe in the importance of a Total Compensation package, ensuring our mix of salary, benefits and perks are competitive within the market as well as a work-life balance. We offer:

• A comprehensive Benefits package that includes Health, Dental and Vision Care, Employee Assistance Program, Life Insurance, Short Term and Long Term Disability Insurance, 3+ Weeks’ Vacation and 10 Personal Days;
• A Diverse and Inclusive Workplace;
• A Firm matching Group Retirement Savings plan and TFSA;
• Childcare, eldercare and family resources to support you and your family;
• A wellness reimbursement program to foster employee wellbeing as well as a perks program through Perkopolis;
• Professional development opportunities through MT Learn;
• Flexible working options;
• Special appreciation events / celebrations;
• Charitable savings programs.

Who we are:

Miller Thomson LLP is one of Canada’s fastest-growing national business law firms, with ten offices across the country. Our consistent ability to provide practical, creative and cost-effective advice, combined with an unyielding service commitment to our clients and a strong dedication to our lawyers, staff and the communities in which we practice, gives us a unique position in the Canadian legal industry.

Miller Thomson LLP is an equal-opportunity employer and is committed to equity, diversity, inclusion, and accessibility.

While we thank all applicants for their interest, due to the high volume of applications we receive, we are unable to respond to queries individually, and only those selected for an interview will be contacted.No phone calls or agencies, please.

Miller Thomson will provide accommodation on request throughout the recruitment, selection and assessment process for applicants with disabilities. If you require accommodation, please inform our Talent department of the nature of the accommodation that you may require, to ensure your equal participation.