Business Support, Administrative Assistant

Jobinhalt

Oshawa Centre is hiring an Administrative Assistant to support the tenants (retail and office) and management team including the General Manager, Property Manager, Operations Manager, and the Specialty Leasing Manager. This role is ideally suited for someone who likes to work in a busy and bustling environment and takes prides in providing great customer service. What this job involves:

• Assist with the rent relief process, providing statements, mailing correspondence and following up.
• Assist with the AR process by providing statements, collection letters, default letters.
• Energy Management tracking - Utilities.
• Receptionist duties, like ordering office supplies, couriers, greeting visitors.
• Reporting on Occupancy, sales, and traffic, issuing emergency notifications.
• Specialty Leasing activities related to SL tenants.
• Assist with collection of insurance certificates.
• Administrative duties related to storage space leasing.
• Support leasing team with requests.
• Draft and distribute tenant memos.
• Support and monitor General Managers projects and assist with scheduling, note taking, strategic planning for the property, team meeting planning, staff events, and special projects.
• In collaboration with operations staff members, update tenant lists, collaborate with security and other departments to validate information.
• Provide support to SL manager for reporting, updating monthly reports and contract administration. Sound like you? To apply you need to be: 3 + years of experience in office administration; Post Secondary education in office administration, finance or accounting is an asset Experience with Yardi is considered an asset Proficiency in Microsoft Office suite (Word and Excel) Methodical, detail-oriented self-starter with excellent organization and prioritization skills; Outgoing team player with strong interpersonal skills; Ability to perform under pressure within tight deadlines; Ability to multitask and handle a variety of responsibilities in a fast-paced environment;