Bus Operations Clerk II- Kathleen Andrews Transit Garage

Bus Operations Clerk II- Kathleen Andrews Transit Garage 18 months

Job Number : 42908

Work for an area that strives to improve the quality of life for the citizens of Edmonton. Edmonton Transit has a key role in a sustainable community; make your mark providing administrative support to the divisional team of Bus Operations in Edmonton Transit.

Your success will be measured by your ability to achieve results in a respectful, inclusive and service-minded way.

With a focus on the City of Edmonton’s Cultural Commitments to be Safe, Helpful, Accountable, Integrated and Excellent, you will:

• Provide reception duties for Kathleen Andrews Transit Garage, act as a liaison between employees, other departments and outside vendors by telephone, email correspondence or in person
• Process all incoming/outgoing mail for the building
• Provide additional telephone coverage on a rotational basis for other clerks during lunch hour
• Provide vacation relief coverage as required for other Clerks in the section
• Provide clerical/administrative support to the Transit Garage Supervisor and Transit Garage Delivery Supervisors
• Process complex confidential documents in Google Docs and Google Sheets relating to Human Resources issues and maintaining data to provide statistical reports
• Create, update and maintain Google shared drives, filing structures, employee lists, Google groups, and email lists, ensuring confidential information is appropriately accessed
• Place all documents requiring signature into DocuSign
• Support the delivery of meetings, including booking rooms, preparing and distributing agendas and meeting materials, managing attendance lists and coordinating guests, assisting with meeting logistics (such as running presentations during meetings), taking minutes, and following up on action items
• Input monthly data entry for Safety Data Management System SDMS
• Arrange catering for meetings, process invoices through Visa Card
• Manage all logistical aspects for garage boardroom, order and maintain boardroom supplies, ensure technology is working, troubleshoot, arrange for repairs as required
• Coordinate weekly stationery order through E-way, compile monthly Corporate Credit Card Statement
• Process monthly Corporate Credit Card transactions
• Maintain and process all invoices pertaining to Kathleen Andrews Garage through SAP, Ariba, cheque requisitions, or Corporate Credit Visa card
• Liaise with others in regards to computer hardware/software, process requests, order new, upgrade, or repair of all cellular requests and services, submit repair orders, furniture repairs/replacement, coordinate building maintenance request and follow up on actionable items
• Process responses to Council inquiries using POSSE
• Request and activate Corporate ID Cards through Inside Information
• Order medical requisitions, employment letters and Long-Term Service gifts for Operators and other garage staff
• Send bottles and cans for recycling using Skip the Depot
• Send used uniforms to Uniform Works using internal courier service
• Assign lockers and maintain a locker tracking system
• Perform other related duties as required

Qualifications :

• Grade 12, including business subjects related to word and information processing OR;
• Completion of an appropriate certificate program from an approved business school/college, supplemented by training in computer applications
• Minimum of 2 years of diversified word and information processing experience, including experience with intermediate- advanced level proficiency with Google Workspace (Docs, Sheets, Calendar, Meet, etc.), reception, customer service, creating/receiving POs, and/or minute taking
• Must have experience using DocuSign, SAP and Ariba
• Must have experience ordering catering and processing invoices for events is required
• Must have experience producing quality work in a complex, demanding, time-sensitive environment with a large degree of independence
• Excellent verbal and written communication skills, including grammar, punctuation, and spelling, with a high level of attention to detail is required
• Exceptional time management and organization skills, with proven ability to efficiently and effectively manage competing priorities
• Ability to work independently with minimal supervision as well as actively participate as a team member is required
• Assets - experience with ETDS, TOPS, PeopleSoft, POSSE, SDMS, and Remedy
• This is a very large transit garage with considerable walking required Embrace the Cultural Commitments of Safe, Helpful, Accountable, Integrated and Excellent, and foster an environment that encourages others to do the same
• Demonstrate the key behaviours and attributes of the City’s six leadership competencies: Courage, Inclusivity, Values-Based Influencer, Collaborative Networker, Systems Thinker and Creative Innovator
• Hire is dependent on Police Information Check satisfactory to the City of Edmonton, and there may be a cost associated with this requirement
• Applicants may be tested

The City of Edmonton is committed to inclusive, respectful and equitable workplaces that represent the communities we serve. We continuously improve our systems, policies and practices to remove barriers and ensure our employees, in all their diversity, can succeed. We value applicants with a diverse range of skills, experiences and competencies, and encourage you to apply. To learn more, see the Art of Inclusion: Our Diversity and Inclusion Framework here: https://bit.ly/3hd2d95

The City of Edmonton strives to provide reasonable access and accommodations throughout the application and selection process. If you would like to request an accommodation at any stage of the process, please contact Employment@edmonton.ca.

COVID-19 Notice: The City of Edmonton has implemented a COVID 19-Vaccination Policy. Employees must be fully vaccinated against COVID-19 and provide proof of vaccination. Employees who cannot be fully vaccinated on the basis of a protected legal ground (e.g. medical, religious) may request an exemption. Please note that this policy applies to all employees, including new hires, and volunteers. If your application is successful, you will be asked to provide proof of vaccination or request an exemption.

For more information, please refer to our COVID-19 Vaccination Policy (bit.ly/3lKwb6j) and COVID-19 Vaccination Procedure (bit.ly/39BICMt).

Up to 1 Temporary full-time position for up to 18 Months

Hours of Work: 33.75 hours per week

The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance.

Salary: $23.664 - $29.385 (Hourly); $41,690.050 - $51,769.020 (Annually)

Recruitment Consultant: AO/MZ

Classification Title : Word/Data Processing Clerk II

Posting Date : Feb 8, 2022

Closing Date : Feb 16, 2022 11:59:00 PM (MST)

Number of Openings (up to) : 1 - Temporary Full-time

Union : CSU 52

Department : Edmonton Transit Service

Work Location(s) :