Coordinator, Legal & Governance

Position Summary:

Under the direction of the Executive Director, Regulatory Affairs & Assistant Corporate Secretary, this position is responsible for assisting in a variety of legal, governance, procurement and regulatory matters as well as providing executive administrative support to the General Counsel, Chief Privacy Officer & Corporate Secretary.

Key Accountabilities:

• Supporting the design, documentation, implementation, and ongoing management of department processes and technology tools, including records management;
• Assisting with coordinating the accurate and timely workflow of regulatory reporting to ensure the Terms of Registration are maintained in all Canadian gaming jurisdictions including maintaining a correspondence log of all regulatory filings;
• Assisting with managing litigation claims;
• Assisting with tracking external invoice payments related to the legal department;
• Working with the legal team to ensure adherence with GCGC’s Corporate Governance Manual;
• Assisting the Executive Director, Regulatory Affairs & Assistant Corporate Secretary and Senior Legal Specialist with the following:
  • gaming registration applications;
  • new liquor licence application and renewals; and
  • business license renewals.
• Assisting with administration related to Crown Partner deliverables;
• Assist with organizing and tracking contracts and agreements;
• Ensure that the procurement database contains accurate and up-to-date contract files;
• Participate in special projects related to contract management and process improvement;
• Arranging and maintaining meetings in Outlook, along with coordinating meeting requests, rooms, teleconference and videoconference meetings and catering, as necessary;
• Assisting with creating and editing presentation materials, documents, spreadsheets, and meeting/presentation agendas so that all materials are consistent in look, design, and application;
• Working with various internal and external stakeholders to satisfy regulatory reporting requirements and GCGC policy requirements;
• Providing support to the General Counsel, Chief Privacy Officer & Corporate Secretary with scheduling and general administration tasks; and
• Providing administrative support for the department, including but not limited to data entry and drafting correspondence.

Education and Qualification Requirements:

• Minimum 5 years of administrative support experience including experience with business application software.
• Exceptional oral and written communication, organizational and administrative skills.
• Experience in a legal environment is preferred.
• Advanced proficiency in all MS Office desktop applications, including Word, Excel, PowerPoint, Visio and SharePoint.
• Advanced written and verbal communication skills.
• A high standard of professional ethics and conduct.
• Exceptional organizational skills.
• Comfortable working in an executive environment.
• Maintains strict confidentiality.