Commercial Leasing Administrator, Qualico Commercial

About Us

Qualico is a fully integrated real estate development company with offices in Winnipeg, Calgary, Edmonton, Vancouver, Regina, Saskatoon and Austin, Texas.

Since its inception in 1951, the company’s activities span the entire real estate spectrum and include residential land acquisition and development, single-family and multi-family home divisions, commercial and industrial development, property management, concrete ready mix, building supply and manufacturing divisions. To learn more, click here.

At Qualico Commercial, our people make the difference. We offer an exciting place to build your career with competitive compensation and benefit packages, company matching RRSP/DPSP program, employee home purchase program and employee discounts.

This role is temporary for 12 months with a possibility of becoming permanent.

Job Overview

Reporting to the Director, Lease Documentation, as the Commercial Leasing Administrator you will provide support to the Commercial Leasing department. You also support teams or individuals and handle a variety of Administrative and clerical tasks related to commercial leasing.

Your day-to-day responsibilities will include:

• Preparing leasing document execution packages, and drafting lease documents including offers to lease, waiver letters, lease amendments etc. and any other required documentation based upon standard form templates and distributing documents to appropriate departments.
• Setting up and maintaining trackers and/or reports, updating and maintaining file management.
• Processing documents and invoices, including broker commissions and search invoices etc.
• Performing list management including; exclusive or restrictive, pylon signage, addressing, legal descriptions, listing agreements and dead file listing.
• Working with Marketing team to ensure materials (i.e. site plans) are up-to-date and accurate.
• Collaborating with Legal team to request appropriate searches, and performing credit checks.
• Providing administrative support to Leasing team as required.

As our ideal candidate, you are…

• Organized; you effectively manage your time while balancing multiple priorities.
• A strong communicator; you clearly express your thoughts in conversation and in written communication.
• An active listener; you seek to understand and listen to others in a non-judgmental way.
• Detailed oriented; you focus on detailed accuracy when dealing with a high volume of work.
• A team player; you contribute as a team member and share equally in the exchange of ideas, concepts and process outcomes.

Essential Requirements:

• High School Diploma, or equivalent.
• Minimum 1 year of experience in commercial real estate, leasing, property management or legal experience in Commercial Real Estate is required.
• Proof of COVID-19 vaccination.
• Satisfactory verification of criminal record check.
• Comfortable using office equipment, Microsoft Office programs (Outlook, Word, Excel, Teams, PowerPoint, SharePoint).

Preferred Requirements

• Real estate license is an asset.
• Diploma in business or related coursework in real estate administration is an asset.
• Experience working with various software programs (i.e., Newstar, Yardi and HubSpot) is considered an asset.

What We Value

• Creating trusting and successful working relationships.
• Taking responsibility for the outcome of decisions and actions.
• Cooperating with team members in a supportive and respectful manner.
• Staying current with technical job skills.
• Setting clear, measurable and achievable goals.

Work Conditions

You primarily work in an office setting during regular business hours. Overtime may occasionally be required.

Qualico is committed to the health, safety and wellness of its employees and the community. By continuing our commitment to maintaining a safe and healthy workplace, Qualico has implemented a COVID-19 Vaccination Policy that requires all employees in Canada to be fully vaccinated. Proof of vaccination, in the form of a provincially recognized document, must be submitted as a condition of employment. Our policy allows for accommodation in cases of valid medical or religious exemptions. Information related to proof of vaccination or exemption will be kept confidential.

Candidates being considered will be contacted. We thank you for your interest. Join our Talent Community to stay up to date on job opportunities and to find out why we have the best reasons to come to work every day.

Closing Date: April 19, 2022