CLK 09R - Office Assistant

Office Assistant
Clerk R9

An eligibility list may be established.

The Ministry of Mental Health and Addictions leads the Province of British Columbia (B.C.) in efforts to improve the mental well-being and reduce substance use-related harms for all British Columbians. The ministry has overall responsibility for the development of a coherent, accessible, and culturally safe mental health and addictions system that is effective for individuals and families across the lifespan throughout the province. The ministry is also responsible for escalating an immediate response to the province’s overdose emergency.

The ministry aims to strengthen social supports and services that impact mental health and well-being (for example, housing, employment, income, education, and childcare) by undertaking a whole-government, multi-systems approach in partnership with other ministries, service delivery partners, researchers, other levels of government, families, youth, people with lived experience, and Indigenous peoples. This work is rooted in collaboration, connectedness, diverse viewpoints and respect, recognizing the strength of our collective efforts and courage.

The Strategic Policy & Planning Division is accountable for policies and strategies that lead to the development of a coherent, accessible, and culturally safe mental health and addictions system that is effective for individuals and families across the lifespan throughout the province. The division provides leadership, expertise and advice regarding legislation, policy, governance, accountability, and stakeholder relations for committees, ministries and the broader social sectors impacting mental wellness. The Strategic Planning Branch leads the development, implementation, and evaluation of an overarching, integrated mental health and addictions strategic framework and associated actions plans. The branch leads significant and complex and innovative projects with high impact/risk outcomes.

Working in the Strategic Policy and Planning division, the Office Assistant provides general administrative, clerical and program support to the division.

Highly organized, you capably prioritize and manage your workload to meet deadlines, using your outstanding eye for detail to ensure all work is carried out to a high standard. You are an effective communicator, able to successfully establish and maintain effective working relationships, demonstrate initiative and good judgement in applying procedures within established policies and guidelines.

The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

For information about the Indigenous Applicant Advisory Service please visit: Indigenous Applicant Advisory Service - Province of British Columbia (gov.bc.ca).

For complete details about this opportunity, including accountabilities, please refer to the attached job profile. For specific position-related enquiries, please contact Miranda.Andrews@gov.bc.ca. DO NOT SEND YOUR APPLICATION TO THIS EMAIL ADDRESS. For more information about how to create or update your profile and how to submit your application, please refer to the Job Application page on the MyHR website.

NOTE: Applications will be accepted until 11:00 pm Pacific Time on the closing date of the competition.

Job Requirements:

To be considered for this position, your application must clearly demonstrate how you meet the education and experience as outlined below:

• Secondary school graduation or equivalent plus a minimum of one (1) year progressively responsible secretarial/administrative support experience in a professional office setting.
• Minimum three (3) years’ experience working with standard Microsoft applications including Word, Excel, PowerPoint and Outlook.
• Minimum one (1) year experience prioritizing workloads and delivering results in a high-volume environment, sometimes under pressure.
• Minimum one (1) year experience creating, formatting, editing and proofreading correspondence and other documents in a professional setting.
• Experience using electronic filing and tracking systems.
• 6 months experience working independently and as a team member within a multi-disciplinary environment with other professional staff

Preference may be given to applicants with experience with one or more of the following:

• A Diploma or Certificate in Office Administration
• SharePoint software
• Managing an electronic calendar (booking appointments and meetings, boardrooms, etc.)
• Time and Leave system

Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located in the Additional Information section at the bottom of the posting.

A Criminal Record Check (CRC) will be required.

APPLICATION REQUIREMENTS:

Cover Letter: No - A cover letter is required as part of your application. The content and/or format of your cover letter will not be evaluated as part of the assessment process.

Resume: YES - A resume is required as part of your application; however, it may not be used for initial shortlisting purposes.

Questionnaire (COMPREHENSIVE): YES -As part of the application process, you will be prompted to complete a comprehensive online questionnaire to demonstrate how you meet the job requirements. Please allot approximately 60 minutes to complete the questionnaire.

IMPORTANT:Comprehensive questionnaire responses will be used to shortlist applicants against the job requirements. Please ensure you include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and your accountabilities and accomplishments.