Business Support, Administrative Assistant

Job content

About JLL –
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!

Administrative Assistant:
Administrative Assistant This position provides administrative support to the General Manager, Property Manager, Operations Manager, and the Specialty Leasing Manager of the Shopping Center.

• Assist with the rent relief process, providing statements, mailing correspondence and following up. • Assist with the AR process by providing statements, collection letters, default letters.
• Energy Management tracking - Utilities.
• Receptionist duties, like ordering office supplies, couriers, greeting visitors.
• Reporting on Occupancy, sales, and traffic, issuing emergency notifications.
• Specialty Leasing activities related to SL tenants.
• Assist with collection of insurance certificates.
• Administrative duties related to storage space leasing.
• Support leasing team with requests.
• Draft and distribute tenant memos.
• Support and monitor General Managers projects and assist with scheduling, note taking, strategic planning for the property, team meeting planning, staff events, and special projects.
• In Collaborations with operations staff members, update tenant lists, collaborate with security and other departments to validate information.
• Provide support to SL manager for reporting, updating monthly reports and contract administration.
• carry out related tasks as directed.

Key Requirements:
Post Secondary education in office administration or equivalent work experience;
Five or more years of experience in office administration;
Methodical, detail-oriented self-starter with excellent organization and prioritization skills;
Outgoing team player with strong interpersonal skills;
Ability to perform under pressure within tight deadlines;
Ability to multitask and handle a variety of responsibilities in a fast-paced environment;
Fluency required in written and spoken French and English with strong business writing skills; (Québec’s position)
Proficiency in Microsoft Office suite (Word and Excel) as well as Office 365.
What you can expect from us
We succeed together and believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.
Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well-being and providing competitive benefits and pay.
We can’t wait to see where your ambitions take you at JLL. Apply today!