administrative secretary

☞ Sandal Translation Services Ltd.

View: 124

Update day: 03-06-2024

Location: Calgary Alberta

Category: Administrative / Clerical / Assistant

Industry:

Job type: Full-time, Permanent

Salary: $26.75 an hour

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Job content

  • Work Term: Permanent
  • Work Language: English
  • Hours: 35 to 44 hours per week
  • Education: Bachelor’s degree
  • Experience: 1 year to less than 2 years

    • Budgetary responsibility

  • 0 - $100,000

    • Tasks

  • Arrange and co-ordinate seminars, conferences, etc.
  • Supervise other workers
  • Train other workers
  • Record and prepare minutes of meetings, seminars and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics and other information
  • Order office supplies and maintain inventory
  • Arrange travel, related itineraries and make reservations
  • Greet people and direct them to contacts or service areas
  • Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents
  • Train, direct and motivate staff
  • Respond to employee questions and complaints
  • Plan, develop and implement recruitment strategies
  • Plan and control budget and expenditures
  • Oversee the preparation of reports
  • Oversee development of communication strategies
  • Negotiate collective agreements on behalf of employers or workers
  • Manage contracts
  • Manage training and development strategies
  • Establish and implement policies and procedures
  • Assign, co-ordinate and review projects and programs
  • Organize and administer staff consultation and grievance procedures
  • Oversee payroll administration
  • Liaise with management, union officials and HR consultants
  • Advise senior management
  • Oversee the analysis of employee data and information
  • Plan, organize, direct, control and evaluate daily operations

    • Supervision

  • 5-10 people

    • Computer and technology knowledge

  • Google Docs
  • MS Access
  • MS Excel
  • MS Office
  • MS PowerPoint
  • MS Word
  • MS Windows
  • MS Outlook

    • Technical terminology

  • Business

    • Area of specialization

  • Correspondence
  • Reports and records
  • Contracts

    • Transportation/travel information

  • Public transportation is available

    • Work conditions and physical capabilities

  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Repetitive tasks
  • Attention to detail
  • Large caseload
  • Large workload

    • Personal suitability

  • Ability to multitask
  • Accurate
  • Client focus
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Organized
  • Reliability
  • Team player
  • Judgement
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Deadline: 18-07-2024

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