administrative assistant - office

Business Equipment and Computer Applications

• MS Office

Specific Skills

• Type and proofread correspondence, forms and other documents
• Schedule and confirm appointments
• Greet people and direct them to contacts or service areas
• Determine and establish office procedures and routines
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Order office supplies and maintain inventory
• Record and prepare minutes of meetings, seminars and conferences
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems

Personal Suitability

• Excellent oral communication
• Excellent written communication
• Client focus
• Reliability
• Organized
• Ability to multitask