administrative assistant

• Public relations/image management
• Data processing and data processing technology/technician
• Data entry/microcomputer applications, general
• Data entry/microcomputer applications, other
• Educational leadership and administration, general
• or equivalent experience

Work setting

• Relocation costs not covered by employer

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents

Computer and technology knowledge

• Microsoft Publisher
• Desktop publishing software
• MS Office
• MS PowerPoint
• MS Word
• MS Windows

Technical terminology

• Business

Area of specialization

• Correspondence
• Reports and records
• Manuscripts, publications or theses
• Charts, tables, graphs and diagrams

Security and safety

• Bondable
• Criminal record check

Transportation/travel information

• Own transportation
• Valid driver’s licence

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Repetitive tasks
• Attention to detail

Personal suitability

• Ability to multitask
• Accurate
• Client focus
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Team player

Green job

• Involves supporting green economy sectors

Screening questions

• Are you available for the advertised start date?
• Are you currently legally able to work in Canada?
• Do you currently reside in proximity to the advertised location?
• Do you have previous experience in this field of employment?
• Do you have the above-indicated required certifications?
• What is the highest level of study you have completed?

Other benefits

• Free parking available