administrative assistant

• or equivalent experience

Work Setting

• Banquet hall
• Self-employed

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems
• Promote conference and meeting services or special events
• Mark defects to be repaired
• Participate in fundraising activities
• Revise and correct translated material

Computer and Technology Knowledge

• Google Docs
• MS Access
• MS Excel
• MS Office
• MS PowerPoint
• MS Word
• Quick Books
• MS Windows
• Database

Area of Work Experience

• Communications and public relations
• Business administration/management

Transportation/Travel Information

• Own transportation
• Willing to travel
• Valid driver’s licence
• Travel expenses paid by employer
• Public transportation is available

Work Conditions and Physical Capabilities

• Work under pressure
• Attention to detail

Personal Suitability

• Ability to multitask
• Accurate
• Client focus
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Team player
• Initiative
• Judgement

Screening questions

• Are you available for the advertised start date?
• Are you currently a student?
• Are you currently legally able to work in Canada?
• Are you willing to relocate for this position?
• Do you currently reside in proximity to the advertised location?
• Do you have previous experience in this field of employment?

Health benefits

• Dental plan
• Disability benefits
• Health care plan
• Paramedical services coverage
• Vision care benefits

Long term benefits

• Life insurance
• Long-term care insurance

Other benefits

• Free parking available
• Travel insurance