Administrative Assistant

Job content

Job Title

Administrative Assistant

Job Description

Job Description Summary

Role Purpose

This role will provide a broad range of strategic and professional marketing services, tools and support to sales representatives with the goal of increasing both the number of mandates secured and successful deal closures. Quickly developing a thorough understanding of our business and working collaboratively with sales representatives and others will be critical to the candidate’s success in this role.

Accountabilities

• Support sales teams in maintaining pipeline and documenting details in our deal management system
• Support sales teams in collecting information required by regulators such as Fintrac
• Prepare documentation from standard templates (offer to lease/purchase/exclusive listings agreements) and other documents as required.
• To plan, develop and execute marketing programs such as direct mailings, social media campaigns, or other events.
• Research, write and assist in the preparation of timely reports on behalf of sales teams and their specific area of expertise.
• Provide support for preparing proposals (preparing presentation packages, managing presentation equipment, etc.) for both listing opportunities.
• Prepare e-marketing campaigns, brochures, flyers and accompanying mail outs.
• Perform surveys, vacancy, building, history, data collection and contact from databases.
• Obtain title searches and corporate searches.
• Assisting brokers in developing relationships at the corporate level (i.e. Planning quarterly market updates over breakfast for preferred clients)
• Other duties as required
  

Skills & Qualifications

• Strong writing and organizational skills with the ability to work on multiple projects with various departments (Technology, Marketing, Financial, Administration, Research and Sales) simultaneously
• Post-secondary degree or diploma, or related experience required (such as Urban Land Economics or related real estate discipline)
• High degree of proficiency with Microsoft Office (Word, PowerPoint, Excel)
• Curious
• Strong follow-up, attention to detail and creative
• Quick learner and technology savvy
• Enthusiastic, able to work independently as well as collaboratively
• Excellent communication and analytical skills
• Knowledge of commercial real estate
  

Demonstrated professionalism and business acumen

Cushman & Wakefield is committed to equity in employment and our goal is to have a diverse, inclusive, and barrier-free workplace. If you are a person with a disability and need the job posting in an alternative format or any other accessible accommodations during the hiring process, please email your request to HR@ca.cushwake.com or call 416-359-2596. Please refer to the job title and job location when you contact us.