Administrative Assistant

Job content

We are a dynamic and innovative Real Estate sales team looking for an administrative assistant that can be part of a team but also work independently. The ideal candidate should have experience as an administrative assistant, executive assistant, office assistant, or have experience in administration or human resources. We are also willing to consider an applicant at the beginning of their career that shows outstanding initiative, drive, technical know how and creativity.

Daily expectations:

• Answer and direct phone calls
• Use a variety of Real Estate software programs (training provided)
• Use of MS Office Suite and InDesign software
• Creating marketing materials for properties listed for sale
• Order strata documents and title documents
• Database management
• Updating marketing materials
• Maintain a digital and hard copy mailing list
• Social media posts and maintenance
• Book showings at properties with the owners/tenants
• Client contact
• Maintain the digital and hard copy filing system

Core Competencies and Personal Characteristics

• Integrity – professional whose honesty, integrity, good work ethic, confidentiality and high ethical standards contributes to effective leadership and optimal business relationships
• Energy – displays enthusiasm, optimism, drive and passion while maintaining a high level of productivity and a balanced lifestyle
• Technical knowledge –quick study in new programs, an interest in keeping abreast of changes in the tech world, and ability to work on a variety of platforms. Proficiency with MS Office Suite and InDesign
• Communication – effectively expresses ideas and conveys information in business writing, conversations and interactions with others
• Client Service Excellence – understands the importance of quality client service by being courteous, responding to client requests in a timely manner and monitoring satisfaction. Demonstrates ability to exercise tact and diplomacy
• Teamwork & Relationship Development – works collaboratively with team members in order to achieve a common goal and develops, maintains and strengthens relationships with others, both inside and outside the team
• Accountability – takes responsibility for one’s own performance by setting clear goals and tracking progress against those goals; is highly organized and uses personal judgement and decision making
• Flexibility – effectively manages multiple assignments, adapts to changing priorities and is able to work independently or as part of a team
• Professionalism: maintains a professional attitude and demeanor with a positive and helpful attitude.

Job Types: Full-time, Permanent

Salary: $20.00-$24.00 per hour

Benefits:

• Dental care
• Extended health care
• Vision care

Schedule:

• 8 hour shift

Experience:

• Microsoft Office: 1 year (preferred)

Work Location: In person