Administrative Assistant

Job content

Administrative Assistant Wanted Who’s an Attentive Ninja

The Administrative Assistant we’re looking to have join our team is a good-natured, process driven team player who doesn’t skip a beat when it comes to remembering to complete a task. The friendly, service-minded individual we need is someone excels at getting things done while in the middle of the hustle and bustle. Are you someone with a good eye for detail, loves being around people and can follow through on the tasks at hand to ensure they are completed in a timely fashion? If this sounds like you, you could be the perfect fit for our new position.

As the Administrative Assistant at CYV, you will have a variety of administrative responsibilities to keep you busy throughout your day. You will work with the Accounting and Service Departments, ensuring all necessary documents have been scanned and filed. You will also be responsible for transporting boxes of files to the building next door and maintaining the file storage area – ensuring all file boxes are kept organized and in proper order.

You will help compile data for various reports, review documents and repair orders for accuracy, prepare for and attend weekly department meetings, taking notes and making sure all relevant materials get distributed following each meeting.

You’ll play an important role in our recruitment and retention efforts. This includes posting job ads to various job boards and provide job seekers that stop by the dealership direction on how to apply with us. You are also the go-to person to set up all workstations for new hires, making sure they have all the resources they need to get started with us on their first day.

You will also spend a portion of your day in Reception, handling customer inquiries over the phone and in the showroom, ensuring customers get connected to the appropriate person or department. When you’re not busy customers, you can be found walking through the dealership, ensuring all customer waiting areas are clean, and well-organized, including keeping the coffee station tidy and well-stocked.

If you consider yourself to be an effective facilitator of information, are highly organized and want to work in an industry that is always evolving, consider applying with us at CYV! We have lots of opportunities for you to learn new things, develop new skills and grow with us.

Position Overview

• Highlights:Set Hours, Multitasking, Organizing, Gain Experience in Other Positions
• Job Type: Administrative Assistant, Reception, Office Administration
• Work Hours: Full Time
• Salary:$16-$18/hour.
• Benefits: Life & Disability, Vision, Dental, Prescriptions, Retirement Savings Plan, Employee Discounts on Vehicles, Parts and Service Labour
• Training: On the job and formal training provided
• Physical Requirements: Able to carry 20-30lb boxes (files)

Required Experience

• Education: Completion of post-secondary education
• Experience: 5+ years experience working in an administrative role
• Other: Ability to lift 30 lbs boxes from time to time. Valid Drivers License

Job Type: Full-time

Salary: $16.00-$18.00 per hour

Benefits:

• Dental care
• Life insurance

Schedule:

• Monday to Friday
• Weekend availability

Work Location: In person