Accounts Payable Clerk
View: 159
Update day: 12-06-2024
Category: Accounting / Auditing
Industry: Arts Entertainment Recreation
Job content
Title
Accounts Payable Clerk
Reports To
Corporate Controller
Summary
The Accounts Payable (A/P) Clerk is directly responsible for performing data entry and related duties in disbursing non-payroll accounts payable to, suppliers, and employees. This includes maintaining ledgers, credit balances, and account irregularities. The A/P Clerk will also ensure the timely and accurate processing of payment documents and any other accounting transactions related to A/P management. This position involves diplomatic interaction to provide billing information and support in order to facilitate daily bank reconciliations.
Core Competencies
- Customer Service
- Team Work
- Accuracy and Attention to Detail
- Negotiation and Problem Solving
- Communication
Job Duties
- Collaborate with the Controller to maintain payment strategies and general A/P performance levels.
- Obtain approval for disbursements and ensure that expenditures are processed in a timely, accurate manner.
- Prepare and fill out payments to third parties.
- Audits purchase requests for materials, supplies, equipment, and other collateral; verifies that orders are charged to the proper accounts.
- Prepare vendor invoices for input, conduct accurate coding for the general ledger and then proceed with data entry.
- Post and reconcile company payments to general ledger.
- Review bills to the company for potential errors and/or discrepancies.
- Timely and accurate purchase order matching.
- Ensuring all vendor invoices are entered accurately and timely, with accurate payment terms.
- Correspond with vendors and respond to inquiries in a timely manner.
- Investigate and resolve billing discrepancies or misapplied transactions.
- Review all credit balances, refunds, and adjustments, and apply adjustments and/or corrections to corporate billing records.
- Maintain all vendor files including supporting documentation (invoice, payment instructions), in accordance with Company policies and accepted accounting practices.
- Balance daily A/P batches; prepare and distribute payment reports and statistics to key personnel.
- Ensure the strict confidentiality and privacy of financial records as they relate to the organization and its business partners.
- Form payment strategies to make timely A/P payments and mitigate supplier objections.
- General office duties including: phones, filing, photo-copying, printing documents, and other assigned duties as required.
Requirements
- 3-5 years of related experience with full-cycle Accounts Payable is preferred
- Formal accounting diploma or certificate is preferred. Extensive AP experience or a combination of training and experience will be considered.
- High level of proficiency with Microsoft Office productivity suite
- Experience with Microsoft NAV would be an asset
- Demonstrated ability to accurately calculate, post, correct, and manage accounting figures and financial records.
- Strong knowledge of payment regulations and fair credit practices.
- Previous experience in a fast-paced environment.
- Time management and organizational skills with the ability to prioritize.
- Must possess a high level of moral judgment for handling confidential information and monetary transactions.
- Experience in gathering data, compiling the proper information, and preparing financial reports.
- Able to perform moderate to complex account reconciliations.
- Strong diplomatic, negotiation, and conflict resolution skills in order to handle late payments, delinquent accounts and vendor misunderstandings.
- Basic knowledge of accounting systems, budgets, and internal controls.
- Proficiency with differing accounting systems and spreadsheet programs and applications.
- Effective attention to detail and a high degree of accuracy.
- Strong work ethic and positive team attitude.
- Sound analytical thinking, planning, prioritization, and execution skills.
- Excellent teamwork and team building skills.
- Able to effectively communicate both verbally and in writing.
- Able to build and maintain lasting relationships with other departments, key business partners, and government agencies.
- Strong problem identification and problem resolution skills.
Work Conditions
- Sitting at a desk – exposure to office ergonomic factors including: prolonged viewing of computer screen, typing, use of mouse etc.
- Must be able to work in a deadline driven environment
- Must be able to work in a fast-paced working environment
- Working under pressure to make deadlines
Deadline: 27-07-2024
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