12646 - Administrative Assistant

At S.U.C.C.E.S.S., you will be able to grow and develop alongside a diverse team of professionals and enjoy great benefits and perks. Experience what it is like to join a purpose-driven organization and make meaningful contributions to our community. Explore our amazing new opportunities.

Summary:

The Administrative Assistant provides a range of clerical and office-related support duties to the facility. The Administrative Assistant is also responsible for the preparation of correspondences, reports, documentation, and files relating to the operation of the facility.

Employment Type:Temporary Full-Time (December 12, 2022 - March 10, 2023)

Reports to: Housing Services Manager

Key Duties & Responsibilities:

• Provides clerical assistance to the facility’s needs including word processing, data input, typing support, drafting correspondences, taking minutes, scheduling appointments, and preparing internal memoranda
• Maintains the office functions of the facility
• Receives, screens, and prioritizes incoming correspondences
• Keeps, maintains, archives, and stores client/program information with appropriate privacy and confidential procedures
• Responds to incoming inquiries and questions per established policies and protocols
• Produces reports from internal databases as needed
• Maintains documentation such as logbooks, reports, statistics, and records on the facility
• Helps with the tracking and documentation of finances of the facility under the guidance of the Resident Care Manager
• Other related duties as required by the Housing Services Manager

Education, Training & Experience:

• Graduation of grade 12
• Minimum of 3 years recent related experience and/or training
• Experience with a multicultural clientele
• Certificates in CPR and/or First Aid is an asset

Job Skills & Abilities:

• Ability to carry out the duties of the position
• Ability to work independently and as a part of a team
• Excellent verbal and oral communication skills
• Excellent interpersonal skills
• Excellent time management, organization and coordination skills
• Excellent technical skills in MS Office and web-based applications

Other Requirements:

• Criminal Record Check Required (Vulnerable Sector)

About S.U.C.C.E.S.S.:

S.U.C.C.E.S.S. is a multicultural social services agency and registered charity located on the unceded Coast Salish lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and Səl̓ílwətaʔ/Selilwitulh (Tsleil-Waututh) Nations, S.U.C.C.E.S.S. has been helping Canadians and newcomers to achieve their full potential on their Canadian journey since 1973. We are one of the largest social service agencies in Canada, with offices in BC, Ontario and internationally/abroad. We offer programs and services in the areas of immigration, newcomer settlement, English-language training, employment and entrepreneurship, family, youth and seniors programming, health education, community development, affordable housing and seniors care.

S.U.C.C.ES.S. is an equal opportunity employer. We are dedicated to building an inclusive environment that embraces diversity of thought, backgrounds and experiences. We are committed to the equitable treatment of all individuals and will continue to embed diversity and inclusion principles within our policies, procedures, services, and activities.

Interested candidates please apply onlineby 11:59pm December 16, 2022.

While we appreciate all applications, only those selected for an interview will be contacted.